In these times shaped by the COVID-19 virus, more and more SAFe® practitioners are asking about how to conduct a PI planning event remotely. There are so many different tools we can use to communicate with each other. However, many companies still aren't quite sure how to make it work most effectively.
An ART often includes several people, sometimes from all around the world. Since meeting in-person is one of the most important aspects of a classic PI planning event, they often present a significant challenge, not only now because of the COVID-19 virus, but also owing to the logistics, e.g., travel and the cost. In this webinar, Peter Weingärtner and Jan Kuntscher present Agile Hive as a solution to this problem and demonstrate how it can support you in conducting a PI planning session remotely when used together with other tools.
First things first, Agile Hive has been developed as an overall SAFe® solution using the Atlassian tools, Jira and Confluence. The project hierarchies form the core of Agile Hive, and so solve one particular issue that Jira has with its lack of hierarchies. Agile Hive includes single projects for each of the layers, or rather the artifacts in the SAFe® layers, such as ARTs on the program level. This enables users to implement any configuration of SAFe® into their Jira. This webinar shows the full SAFe® configuration, whereby you can configure and link all the layers in the administration area. There is much more to the product Agile Hive, but for now, this webinar focuses on supporting a remote PI planning event.
The webinar covers several aspects of PI planning from the initial organization of a PI planning event to the main elements of the actual PI planning agenda.
The overview page
The overview page includes all of the information each ART member needs to know in advance. The RTE and event committee can edit this page and enter any information necessary. This also supports the planning process and enables them to review and share any essential knowledge with all participants. For example, this includes improved registration management – colleagues can sign up, see how many people are attending, and who else registered. You can also integrate the links into your chosen remote chat and video conferencing tools, such as Google Hangouts or Meet. Furthermore, participants see an overview of the upcoming agenda on day one and two, beginning with the business context and ending with the review. A range of different channels makes a remote PI planning event more structured and enables interaction within the groups.
Business context and product vision
On these pages, all members of the ART will find the business-related backgrounds and product vision presented in an entirely transparent way. They can be added easily by business owners and product managers, prepared collaboratively in advance, and shared among attendees. This content also includes the roadmap, top features, and the prioritized program backlog items. All of this information can be edited and is structured on one page.
Planning context and team breakouts
Agile Hive also supports people that are not yet as familiar with the SAFe® framework as others by providing all necessary information about the different parts of the planning. This way, anybody can view it and get themselves on track. Each of the various steps in the team breakouts is described, and everyone can participate on the page at the same time. The real-time edit mode also allows someone, e.g., the Scrum Masters, to edit the status simultaneously.
Additionally, in the webinar, you will find methods on how to review the draft plan, how to do a confidence vote remotely, how to work on a program roadmap overview, and much more.
All of these features are described and demonstrated in detail in this webinar.
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