Enabling better team collaboration with Google Drive

Companies are becoming increasingly aware that there is always room for improvement regarding collaboration between colleagues and across teams.  Putting this into practice would help achieve medium and long term success.  There are many modern content collaboration methods, such as wikis, social intranets, Google Docs, etc..  Still, many files and documents circulate and are handled inefficiently in most organizations.  Google G Suite, in the form of the Google Drive tool, provides a solution to meet this challenge.

Google Drive hilft Teams, Dateien effizient zu verwalten.

Google Drive helps teams administrate data efficiently.

Data chaos instead of smooth collaboration

In the companies that already have made the switch to Google, efficient handling of data goes hand in hand with Google Drive and other G Suite tools. The reason is simple:  G Suite's array of tools improves upon whatever else has been available.  This is especially true when dealing with different teams who may be in other locations.

Where did your colleague store those files you need? Maybe you've found them, but another colleague needs information about the current version of the text that's to be worked on. Exchanging documents by e-mail leads to chaos and inefficiency. No one will have an overview of the files that are needed for the team's work.

Collaboration as a standard of the corporate culture

Google G Suite is the solution to tame file and document chaos.  Many people are already familiar with Google Drive and perhaps other Google Cloud solutions due to having used them privately.  Transferring this knowledge to a work setting would then be easier for the team compared with other systems that they've never used before.

Document management in G Suite streamlines your daily business. Everyone knows and has access to the central storage location.  The best part is, it doesn't matter where they physically are: - regardless of whether they are in the office, on a business trip, or in their home office. And it doesn't matter whether another person is also working on it at the same time. This is made possible by automatic synchronization in real-time.

The concept of the G Suite as pure cloud software also helps organizations to be better prepared for sudden changes. Just think of the Corona situation: from one day to the next, tens of thousands of companies were forced to provide technical and organizational support for switching to the home office. And numerous companies were quite unprepared for this change. Infrastructure was adapted by "trial and error," workarounds, and provisional arrangements determined the teams' daily work routine for a long time.

How this will develop in the future - whether the home office will perhaps become more established in Germany - remains to be seen. However, clearly defined workflows, a collaborative attitude as part of the corporate culture, and modern software tools will help organizations react more quickly and appropriately to new requirements.

Further benefits

Future changes or not, most companies introduce new software to better position themselves in the here and now. That's where G Suite has the most direct effect. Teams no longer waste time searching for or merging files. This time can then be invested much more sensibly in value-adding projects.

Another bonus that results from collaborative teamwork with G Suite: fewer queries to IT support. Modern cloud software shifts many responsibilities (updates and maintenance, technical infrastructure, scaling) to the provider, freeing IT teams from various standard tasks. The administrative teams can use this gained time to invest in productive projects that move the company forward.


Your partner for the G Suite and Google Cloud solutions

Are you interested in modern enterprise collaboration with Google software as an office alternative? Contact us if you have questions or want to know more: We are an official Google Cloud Partner and would be happy to advise you without obligation on the introduction, licensing, and productive use of the Google G Suite!

Simply start a free 30-day trial of the Google G Suite without obligation! If you have any questions about the solution and its implementation, we will, of course, be happy to assist you.


Further information

NGK Spark Plugs: A Google G Suite success story
Why large organizations are choosing Google G Suite
Google G Suite: Chat and Meeting Solutions
Google G Suite - the affordable office alternative
An alternative to Office 365: How Google is positioning itself with G Suite Enterprise



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